Himalayan Yatri Trekking Pvt. Ltd. is a registered and trustworthy company under the Government of Nepal (Company Registration No. 146348/072/073, PAN No. 604230089).
By booking a trip with us, you agree to the following Terms & Conditions. These ensure clarity and fairness between The Client and The Company.
- Booking
- Complete the booking form accurately, using the same name as in your passport.
- Provide flight details (for airport pickup) and passport details (for trekking permits).
- Errors may cause delays or extra costs with visas and permits.
- Payments
- Deposit: 25% of the total trip cost per person.
- Confirmation: Your booking is confirmed once the deposit is received.
- Balance: Payable no later than 30 days before departure.
- Methods: Bank transfer, cheque, or cash.
- Charges: All bank fees must be covered by the Client to ensure the Company receives the full amount.
- Late Payment: If the balance is not received by the due date, the Company may cancel the booking and retain the deposit.
- Cancellations
- By the Company: If a fixed departure has insufficient participants, you will be offered an alternative trip at least 3 weeks prior to departure.
- By the Client:
- Cancellation must be in writing.
- Deposit refunds are subject to a $150 cancellation fee.
- Once domestic flights are booked, deposits are non-refundable.
- Travel dates can usually be rescheduled at no extra charge (minimum 7 days’ notice).
- No refunds once trekking/tours have started.
- Client Withdrawal: If you leave or refuse to continue the trek/tour for personal reasons (health, weather, time constraints, etc.), it is treated as a cancellation with no refund.
- Group Size
- Groups range from 5–12 participants, maximum 20.
- Small groups allow closer interaction with guides and fellow travellers.
- Independent & Special Interest Groups
We welcome schools, universities, clubs, and private groups with tailored itineraries. Contact us at info@himalayanyatri.com to discuss customized arrangements.
- Itinerary Changes during the trip
- Trips are planned months in advance, but adjustment may be needed due to weather, health, or other unforeseen events.
- The group leader/guide will make changes as required for safety and experience.
- We aim to keep the original finish date to protect onward travel plans.
- No refunds or extra charges apply for itinerary changes.
- Travel Insurance (Mandatory)
- Clients must arrange their own travel insurance.
- Policies must cover helicopter rescue, medical expenses, theft, loss, and cancellation.
- The Company reserves the right to cancel trips if suitable insurance is not provided.
- Unforeseen Situations
In cases of natural disasters, conflict, or unfavourable conditions, we will offer an alternative trip of similar standard. Additional personal expenses remain the Client’s responsibility.
- Personal Belongings
- Clients are responsible for their belongings.
- Our crew will assist, but the Company is not liable for loss or damage.
- Keep valuables (passport, wallet, camera, etc.) secure and insured.
- Tipping
- Tipping is customary but not mandatory.
- Suggested: USD 10–15 per trekking day per crew member (guides, porters, assistants etc.).
- Tips are best given directly at the end of the trip.
- Health & Fitness
- Clients are responsible for ensuring they are physically fit to join the trek
- Participation is not recommended for individuals with serious heart, chest, respiratory, or blood pressure conditions.
- A basic medical kit is carried on all trips, but please note that medical facilities in remote areas may be limited.
- Risks & Liabilities
The Company is not responsible for consequences arising from:
- Natural calamities, weather conditions, strikes, theft, civil disturbances, government restrictions, or transport accidents.
- Clients acknowledge such risks may occur and accept responsibility.
- Complaints
- Issues should first be raised with the group leader/guide during the trip.
- If unresolved, contact the Operations Manager or Managing Director (verbally or in writing).
- Formal complaints must be submitted in writing to the Managing Director.
- If still unresolved, both parties may agree to a third-party arbitrator.
- All agreements are subject to Nepalese jurisdiction.
